Turn Your Notes in PDF on the Go for Better Accessibility

I know it’s frustrating when students send you texts of their notes or assignments online and want feedback ASAP. Managing so much data at once becomes a struggle, especially when it gets merged with your personal files.

To make matters worse, textual data does not have the intrinsic ability to withhold its layout and formatting across digital devices. So, if you’re on the go and without your preferred laptop or mobile phone, then doing your job will become a lot more difficult.

What is the solution? The solution is to utilize PDF formats to store textual data. Not only does PDF support better accessibility, but this file type is also much more secure to hold confidential files and archive data.

Curious to learn more about how you can do the conversion from text to PDF format? Find out all the details in this article.

Why PDF is a Better File Format?

Portable Document Format, first developed in 1993, is a popular file format worldwide for a variety of personal and professional use cases. This is because it is:

Highly Secure

You can put passwords and read-only restrictions on PDF files, disengaging other users from accessing or leaking any confidential data.
So, if your students do manage to crack open your laptop, they’d still be unable to open the mark scheme file you created to grade their class tests. Smart, right?

Aids Printability

During my time as a teacher at Merit High School, I always used PDFs to take printouts. The reason is simple: PDFs preserve formatting, layout, and a lot of other elements in a document that simple text files don’t.
So, no matter the device you use to view PDFs, they’ll always look the same. Thus, aiding printability and enabling teachers to discuss and distribute material to students with ease.

And More …

There are many other miscellaneous benefits of using PDFs over plain texts. For instance, you can add E-signatures to PDF files, something that isn’t possible with JPEG, JPG, or other picture file formats. You catch my drift, right?

Steps to Convert Text into a PDF

Ok, so far we’ve established that making images into PDFs is a better move to mark student homework, store and distribute study material, etc. How about learning the procedure for doing a conversion from text to PDF?

1. Choose the Text

First things first, choose the text that you wish to make into a PDF. If the text contains bullet points, paragraphing, numbered lists, etc. Then, don’t worry! Simply select and copy the text to save it to your clipboard for later use with an online converter (more on it later.)
You can also create a .txt file of the written content to ensure that the entire process goes through smoothly. As an example, I have picked the following teacher’s notes for conversion to a PDF file.

2.Find the Right Converter

The next step is to find the right text to PDF converter. This is where things can get a bit tricky. First, if you are on the go, getting a stable internet connection is a struggle.
Sadly, there’s no offline method for this conversion that I can recommend. This is because, nowadays, many scam software are widespread on the internet. These applications extract and install tons of spyware and malicious tools alongside the main package.
So, you are better off with the online converters that make TXT to PDF. But, then the challenge is to find a free tool that is fully functional without asking for any gimmicky payments e.g., limited trial periods, etc., or annoying users with pop-ups, etc.
Thankfully, I have found the right choice in the txt to pdf converter, which has been my go-to option for document conversion for the past 6 months.

As visible, we have a variety of textual formatting going on here (H3, numbered lists, bolding of text, brackets for additional information, etc.) Let’s click on ‘Convert to PDF’ to start the process.

All that’s left to do is to click the ‘Download’ button to save the converted PDF to your device and reap all the perks that we’ve mentioned before.

Using a suitable TXT to PDF converter ensures that your notes remain printable and accessible on the go. Thus, keeping documents accessible for a longer time.

Text-to-Speech Conversion for Enhanced Accessibility

If you’re looking to make your content even more accessible, consider converting your text into speech before creating the PDF. A text-to-speech (TTS) converter allows you to generate an audio version of your content, which can benefit students or users who prefer auditory learning. Here’s how you can incorporate TTS into the workflow:

Benefits of Using a Text-to-Speech Converter:

Improved Accessibility: Audio versions are invaluable for users with visual impairments or learning disabilities.
Multi-Tasking Convenience: Allows users to “read” content while on the move, enhancing learning efficiency.
Engagement: Audio versions can make the material more engaging and easier to retain.

Final Words

Utilizing PDF formats for storing textual data enhances accessibility and security while retaining layout and formatting across devices.

PDFs provide various advantages, such as password protection, improved printability, and the ability to add e-signatures.
To convert text to PDF, simply select the desired text, find a reliable online converter, and follow simple steps to extract and save the output. By adopting this process, educators can efficiently manage and share assignments/study materials with students.